They say that a man is only as good as the tools that he uses. The same goes for a car hauler. In this article, we’re going to go over three essential software products that you can utilize to help you be the best car hauler you can be. Some of them are free, and other software programs have a small monthly fee. Let’s jump into the holy trinity of car hauling.
RingCentral is a VoIP software that stands for Voice Over Internet Protocol. VoIP is the best technology when starting any business and mainly if you’re dispatching because it allows you to use a phone wherever you have internet. So it doesn’t matter if you’re in Ohio, China, or Europe – as long as you have an internet connection, your phone will ring, and you can call and text.
The software allows you to have a business line and offers a variety of tools and ways that you can customize the experience that a caller has with your company. For example, you can set up a Virtual Assistant to answer as soon as someone calls you. So rather than just hearing a regular telephone ring, your callers will hear an automated message. This is the same software that many large and enterprise-level businesses use.
As your company grows and you need to scale, RingCentral makes it very easy to add new users to your company. Your company will have all the users connected to one software. This will allow you to put calls on hold and transfer calls and messages between you and all of your team.
What we like about RingCentral
- Ease of use and create a customer experience to help you get set up
- Enterprise-level software available for small businesses
- Seamless integration between phone, desktop, and tablet
- Use your phone anywhere in the world
- Competitively priced
RingCentral plans start at $19.99 per user per month.
Anybody that is hauling cars needs to use Super Dispatch. The software has many different uses, but the most common ones are electronic BOL, vehicle inspection reports, and invoicing. As of a few years, they’ve also started to become a load board as well.
As a dispatcher for car haulers, we make it a requirement that our clients have Super Dispatch. It just makes the whole process of automobile transport that much easier. All the documents are in one place. All the pictures of the vehicles can be found quickly and easily. Also, once the load has been delivered, sending an invoice is as easy as just clicking a button.
Super Dispatch has also built a Chrome plugin for importing loads quickly from load boards like Central Dispatch and CarsArrive. Once the plugin is installed, you will see a blue button appear on the load boards after a car has been dispatched to you. Click the button, and you’ll see the load appear in Super Dispatch. You’ll then need to assign the driver to the load. After a load is assigned, you can monitor when the car has been picked up, delivered, and then you can finally send out the invoice.
What we like about Super Dispatch
- Keeps all company information in one place
- Stores all the vehicle inspection reports and BOLs with signatures
- Chrome plugin makes dispatching that much easier
- Invoicing is easy, and you can do a lot of your company’s accounting from Super Dispatch
Super Dispatch has a monthly fee of around $50.00 per month / per driver. We recommend you use them 100%. This is the best go-to software for car hauling.
Google Sheets is a version of Microsoft Excel. It’s great, robust software and is free to use. We use Sheets to monitor and track all loads that we’ve booked for a client. It’s very important to be organized, and Sheets allows you to do this.
If you’re an Excel expert and know how to create macros, you can even use the software to manage your accounting.
For the sheet that we use to monitor loads, we keep all important information such as the price of the load, load number, broker, and dates associated with the load.
What we like about Google Sheets:
- Free to use
- Your only limit is how good you know how to use Excel
- Cloud-based so you can access your documents from anywhere
- Formulas and macros allow you to utilize technology and integrate it into your business
As a special treat, we’ve also included a free sample download of a sheet that you can use for your own company. Enjoy!